Job Description

Administrative Assistant - Investment Firm

A leading investment firm is seeking a professional, polished, and personable Administrative Assistant to join its team in a highly visible, front-facing role. This is a great opportunity for an early-career professional who enjoys working in a fast-paced office environment, interacting with people, and taking on a variety of administrative responsibilities.

The ideal candidate will be warm, organized, proactive, and eager to learn , with strong communication skills and a professional presence.

Responsibilities:

• Provide backup coverage for the reception desk, including greeting guests, answering phones, and coordinating deliveries
• Assist with conference room scheduling, meeting logistics, and general office organization
• Support breakfast, lunch, and other in-office meetings as needed
• Help manage office supplies, mail, deliveries, and day-to-day office needs
• Assist with basic technology and equipment coordination, including helping track requests and preparing equipment for new hires
• Support the planning and execution of company events, meetings, and team gatherings
• Provide backup administrative support to Executive Assistants, including scheduling, calendar coordination, and ad hoc projects
• Assist with travel arrangements, expense reports, invoices, and other general administrative tasks
• Coordinate with vendors and building management as needed
• Take on additional administrative projects and responsibilities as they arise

Qualifications:

• Bachelor's degree required
• 1–2 years of professional administrative or office experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Outlook
• Highly organized with strong attention to detail
• Polished, professional, and approachable demeanor
• Comfortable in a front-facing role and interacting with employees, executives, and guests
• Proactive, dependable, and willing to jump in wherever needed
• Ability to multitask, prioritize, and remain composed in a fast-paced environment
• Positive attitude and genuine interest in building a career in administrative support

Location: New York City

Schedule: Full-time, in-office

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