Job Description

Job Description

Job Description

 

Executive Assistant – Growing Private Investment Firm

 

$135,000 – $155,000 base DOE + Discretionary Bonus + Top-Tier Benefits

A high-performing private investment firm is seeking a proactive, detail-oriented Executive Assistant to support a Managing Director and 2 Vice Presidents. This is a true partner role within a fast-paced office that prides itself on a collaborative, close-knit, and collegial culture. You will join a top-tier administrative team to manage events, conferences, and office logistics. The ideal candidate has a forward-thinking mindset—someone who can stay three steps ahead of a busy executive and execute with precision in a fast-paced environment.

 

Location: Midtown West, New York — Onsite (5 days/week) Hours: 8:30 AM – 6:00

Key Responsibilities

• Executive Support: Provide high-level support to the MD and VPs, acting as a gatekeeper and primary liaison for internal and external stakeholders.
• Complex Coordination: Manage ever-changing calendars and coordinate extensive domestic and international travel across multiple time zones.
• Meeting Logistics: Prepare materials, coordinate agendas, and ensure the MD is fully briefed and prepared for all high-stakes meetings.
• Team Collaboration: Partner with the existing EA team to manage office operations, plan team events/offsites, and maintain a professional office environment.
• Financial Admin: Prepare and process detailed expense reports with accuracy and urgency.

The Ideal Candidate

• Experience: 5+ years of EA experience, specifically within financial services (Private Equity, IB, VC) or a similarly demanding professional services environment.
• Communication Style: Direct, professional, and poised. You should be comfortable screening calls and representing senior leadership.
• Proactive Mindset: A natural problem-solver who operates with a high sense of urgency and precision without needing constant direction.
• Team Player: Someone who thrives in a close-knit group and is happy to "roll up their sleeves" to help the broader team and office.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Similar Jobs